Intergroup Meeting Minutes January 28, 2017
The Intergroup meeting of January 28, 2017 was held in Utrecht and was attended by 24 people, in which 8 groups were represented and we are very happy to report 10 observers also attended to experience what happens at an Intergroup meeting.
Groups Present:Monday 12 & 12 The Hague, Utrecht, Friday Gratitude the Hague, As Bill Sees it Amsterdam, Saturday Morning Amsterdam, TGIM Lunchtime Amsterdam, Saturday Evening 11step the Hague, Tuesday steps Groningen
Minutes: The minutes from our last meeting October16, 2016 were approved.
Intergroup Service reports
Convention Report: Feedback Pre Convention meeting at Holly’s place on Jan 22:A lot of people showed up with interest for being part of the 2017 committee. Holly pointed out that the 500€ placed for helping newcomers or people not being able to afford the 2017 Convention were collected to this intent, the 2017 committee should keep that in mind.
Reimbursement of 40€ for food and drinks to Tom: Is agreed by Intergroup.
Holly is not putting any reimbursement request forward.
Chairperson: Mathieu read the requirements for convention chairperson position. Holly added it’s important that the person has a sponsor and 2 years of sobriety. Previous experience in the Convention committee is mandatory. Two candidates, Cheryl and Mark put their names forward for this position. Mark is elected as a chairperson for the Convention.
Treasurer person: Mathieu read the requirements for the position of treasurer: One candidate, Marco put his name forward.
Marco is elected as a treasurer for the Convention.
Website / Webmaster report: Dimitri presented the report created. Website attendance is decreasing a bit; this is partially due SEO (search engine optimisation) that needs to be improved. Major improvement has been made on the website making it much faster for visitors. Fellows interested to take part to the website developments can contact the webmaster: firstname.lastname@example.org.
Treasury report: Treasurer report was read by Mathieu: Financial situation as of January 27th, 2017. Balance as of January 27th, 2017 is 9954,62 €. During the reporting period, Intergroup bank account has been used to support the Literature position because of administration problem. The 2016 accounts were approved and voted upon. The budget of 2017 was presented. No donation to CER is foreseen and the PI budget was reviewed to be lowered. The account being exceeding the prudent reserve by a large amount, it is proposed to increase the PI literature figures to 900€. PI needs to come with a consolidated budget for 2017 at the next Intergroup meeting. A donation to CER needs to be presented for the next reporting period. Intergroup will be requested to approve the updated 2017 budget at the next meeting. Mathieu stated donations made by the groups have been received by Intergroup with gratitude.
Literature report:Mircea mention that the shipping costs from the Grapevine books have increased thus books price from the Grapevine are increased accordingly. 1 group made use of the 40€ voucher for “start-up package” for new groups. 1 bug on the website shop was discovered and solved. Balance Literature Fund bank account as of 27th of January: €706.02. The literature report is voted upon and approved.
Public Information report:Dany updated us on the PI situation. PI had 2 business meetings since the last Intergroup meeting and the business meeting was attended by former PI members, now PI is focusing on getting the basics. The committee consist of 4 people. Kim was invited to join as she is really active in doing PI work in Amsterdam. A chairperson still needs to be voted in, Tom read the requirements taken from the AA website. Intergroup agreed and voted upon using the job description as presented on the AA.org website adding knowledge of the Traditions for 2 years duration. Dany is putting is name forward and was elected as P.I. Chairperson.
CER Report: Jason the CER Representative was not present. Utrecht group would be interested in having inputs on what CER is doing,how it functions and what it costs. Would it be possible to have example of CER actions?
Help line : Jonathan T.(helpline coordinator) was not present. Mathieu presented the situation of the helpline and the possible remedies. Jonathan could take the necessary action to get the solution in place as of March 2017.
Election of the Intergroup Officers for the following positions:
Convention Chair position : Mark from the “Friday “ Design for living sober“ group in Amersfoort was voted in
Convention Treasurer: Marco from “Monday night 12 n 12 step” in the Hague was voted in
Topic that were discussed
Next Meeting: Next meeting will be in Amsterdam, Sunday April 2, 2017 11am to 3 pm. Nieuwezijds Voorburgwal 282A,Amsterdam
Message from IG Chairperson
We want to thank the “Thank God it’s Monday “ Lunchtime Group in Amsterdam for hosting the next I.G. meeting on April 2. We look forward to meeting you all at the meeting. If you are curious what goes on at the Intergroup meetings we would like to extend a warm welcome to you and say that you do not have to be a GSR to attend, observers are always welcome and we will answer all your questions. If your group is not represented at I.G. we encourage that every group discusses the importance of having a GSR and to attend the quarterly Intergroup business meetings. Being a GSR is an excellent service opportunity and having GSR’s help secure the future of AA. We need your input / ideas and votes, so we also would like to know your needs and how to better serve you! We ask that announcements are made at your home group to inform people about IG and why it is important to be a part of IG. Please print out this newsletter and make it available at your Literature table while making announcements at your regular meetings about its content. If you have any questions please contact us at: email@example.com
The best way to find yourself is to lose yourself in the service of others.